Maintenance Buying Clerk

Summary Description:

This position performs various administrative functions involved with the purchasing of indirect materials, parts, services, chemicals, etc. The primary function is that of supporting the efforts of the Parts Room and Technical Teams to have all required goods and services for the successful operation of the Lubbock facility.

All other duties as assigned.

Job Duties (Accountability Categories and Essential Functions/Key Responsibilities): 

NOTE: The job may include other “non-essential” responsibilities and duties that are not listed on this form.

#

Accountability Category

Essential Functions/Key Responsibilities

% of Time

1

Purchasing Support

·         Prepare, issue and follow up on various requests for quotes and prepare requisitions as needed. As well as prepare various work scopes for service work, contract and general parts identification.

·         Maintain purchase agreement files and follow up on quote returns as well as purchase agreement returns, confirmations and PO status.

·         Assist the Parts Room and Purchasing Supervisor by reviewing the various documents such as the AP List, no confirmation report, overdue purchase order list, etc. and expediting as required.

60%

2

Vendor Interaction

·         Interact on a regular basis, both in person and on the phone, with various vendor contacts and purchasing teams in other LFC plants. Represent in all daily activities the Core Values of Leprino Foods and the attitude required to support a  positive cultural change in the plant.

30%

3

Continuous Improvement

·         Continuously review the workflow in the department and suggest ways to improve (expedite) the process flow, parts turn-around, etc.

5%

4

Safety Mindset

·         Perform all duties in a safe manner, while complying with all applicable safety policies.

5%

Minimum Qualifications & Experience:

• Must be able to effectively communicate both verbally and in writing
• Computer knowledge, including Microsoft Office products
• Familiarity or ability to learn SAP and Maximo, or similar integrated manufacturing systems
• Able to read, write and perform intermediate mathematical calculations
• Able to effectively communicate with all levels of the organization on site and off site
• Demonstrated ability to complete work assignments with high degree of accuracy

·         Action-oriented with assertive follow up abilities

Preferred Qualifications & Experience:

• Experience with SAP and Maximo
• Knowledge and understanding from past Purchasing roles and responsibilities
• Purchasing and inventory management experience 

·         Demonstrated attention to detail with an emphasis on total accuracy

Knowledge, Skills & Abilities/Competencies: 

• Good interpersonal skills
• Must be well-organized with the ability to multi-task in a fast-paced environment

• Must be able to perform basic mathematical functions
• Must be able to understand standard operating procedures (SOP’s)
• Ability to influence upward, laterally, and downward without any direct line authority
• Strong customer focus

Working Relationships: 

·         The Maintenance Buying Clerk reports directly to the Purchasing Supervisor and has no direct reports.

·         This position has a close working relationship with Parts Room Clerks, outside vendors, maintenance personnel, and the different functional department managers and supervisors in the plant.