LEW Shipping Clerk Group Leader

Position Title:

Shipping Clerk Group Leader

Location(s):

Lemoore West

Reports to (title):

Warehouse Sr Supervisor

Function/Area:

Warehouse Operations

Date Created:

January 2020

FLSA Status:

Non - Exempt (Grade E)

Summary Description:

The Shipping Office Group Leader is responsible for the preparation, review and release of all shipping and receiving documents and records. This position is responsible for directing, administrating and controlling the day to day operations of the shipping clerical team by providing leadership and support and coordinating with the warehouse management team in regards to those clerical/shipping operations.

Job Duties (Accountability Categories and Essential Functions/Key Responsibilities):

NOTE: The job may include other “non-essential” responsibilities and duties that are not listed on this form.

#

Accountability Category

Essential Functions/Key Responsibilities

% of Time

2

Product Integrity

• At all times, operate in a manner consistent with safe operating procedures
• Oversees the scheduling of truck shipments through Lean Logistics and coordinate those appointments with product availability.
• Review Product Allocation reports prior to product commitment to shipments to ensure all product is acceptable.
• Coordinate between Warehouse Sample Team and QE team to ensure testing material is available when needed.
• Maintain current and accurate record keeping for shipping/receiving documents
• Review shipping lists and place in shipment order for the warehouse shipping team.
• Coordinate with shipping and clerical teams to ensure that all shipments adhere to the requirements requested by the customer specifically.
• Direct interaction with Managers and cooperates in root cause investigations, brainstorming, and corrective action
• Assist management in ensuring that all shipments are processed in the allotted time. 
• Ensures a strong communication process between the warehouse management team and other interdepartmental teams with the facility.
• Oversees product needs and manages available product for release
• Strong and thorough knowledge of Warehouse SOPs
• Able to handle a high stress and fast paced environment.
• Request product from Quality Execution and Corporate Product Management pending shipping needs for release accurately and in a timely manner via SAP
• Works Collaboratively with different departments

 to ensure that customer service and shipping goals are met, and service impacts are minimized.

• Able to make calculated decisions.
• Perform other duties as assigned by the Supervisory staff.
• Adhere to all company and regulatory GMPs
• Comply with corporate rules and regulations
• Must be able to multi-task

85%

3

Organizational Support

• Coordinate with Corporate Customer Service, Traffic and Product Management on any issues preventing timely shipment of material.

15%

Minimum Qualifications & Experience:

• 3 to 5 years of equivalent work experience is required
• Proficiency in Microsoft Office is required
• Experience in the Manufacturing, Quality in Food, of Quality in Dairy industries is preferred

Knowledge, Skills & Abilities/Competencies:

• Computer literacy.  Knowledge of SAP, Blue Jay Logistics, MS Excel, MS Word Applications, MS Outlook email, and Typing Skills min. 40wpm.
• Knowledgeable of food safety expectations, SOPs, Cyberdocs, and MFG specifications
• Knowledge of sanitary GMPs.
• Proficient in math, analytical reasoning skills, and delegation
• Ability to carry out Risk Assessments, Quality Assurance, and Quality Control Principles
• Ability to make decisions independently in a stressful environment involving large financial impacts
• Has excellent and effective verbal and written communication skills
• Ability to multi-task and deliver on deadlines
• Ability to learn and perform multiple functions and tasks within the scope of accounting
• Has a positive attitude and strong work ethic
• Must be able to work holidays and weekends.
• Physical requirements to perform job as defined in the essential job function.

Working Relationships:

• This position reports to the Warehouse Sr. Supervisor
• This position will have direct reports

Decision Making: 

Level

Decision Making Responsibilities

Examples

ü

1

Follows established policies and precedents to make decisions, with very little interpretation

ü

2

Follows prescribed “if/then” decision trees, with some interpretation, but usually actions follow typical process.

ü

3

Comparison and evaluation of possible courses of action and deciding after various possibilities of have considered

ü

4

Formulates, affects, interprets, or implements policies or operating practices

5

Has authority to waive or deviate from established policies and procedures of a significant nature without prior approval